Get in touch

Automated corporate enterprise system

K-AI IDENT SOLUTIONS LTD develops an automated corporate enterprise system that digitizes document workflows, classifies and validates trade documents, verifies VAT and EORI numbers against official EU and national databases, and detects errors prior to official tax submission.

Get in touch See how it works
Scroll · 6 sections

The System processes documentation packages for intracommunity and international supply or acquisition of goods and services: customs declarations, AVI, CMR, bills of lading and commercial invoices. It verifies VAT and EORI numbers and flags incorrect, inconsistent or missing data prior to official tax submission.

§ 02System

Core components.
Cross-component compliance.

The automated corporate enterprise system consists of the following core components and complies with integrated technical and regulatory standards.

CORE COMPONENT

Workflow Digitalization

Full digitization of document management processes: automated processing of data and documents with recognition of unstructured and handwritten inputs.

DIGITIZATION · RECOGNITION
CORE COMPONENT

Data Classification, Verification & Validation

Customs declarations, AVI, CMR, bills of lading and commercial invoices categorized and validated. VAT and EORI numbers and trade/transport certificates cross-checked against official EU and national databases, such as VIES.

VAT · EORI · VIES · AUDIT TRAIL
CORE COMPONENT

Error Detection & Preliminary Processing

Operational and accounting anomalies detected prior to official tax submission; incorrect, inconsistent or missing data flagged, with draft correction workflows before final validation.

ANOMALIES · DRAFT CORRECTIONS
CORE COMPONENT

Inbound/Outbound Document Database

A secure digital archive hosted entirely on the client’s own infrastructure: a structured, searchable database of incoming and outgoing documents, metadata and validation logs.

ON-PREMISE · SEARCH · LOGS
CORE COMPONENT

Accounting Data Audit & Reconciliation

Verification of account postings (Kontierung), draft financial statements and final drafts from German and Polish accounting firms, mapped to the statutory differences between German and Polish fiscal legislation.

DE · PL · KONTIERUNG
§ · ALL COMPONENTS

Compliance & Operational Nature

Cross-component requirements: preliminary and informational nature, regulatory conformity, tax filing integrity, data minimization and human-in-the-loop verification.

GDPR · GoBD · KSeF

§ 03Process

From document to verified data.

How the components of the System connect.

  1. 01

    Digitize

    Data and documents enter automated processing, including unstructured and handwritten inputs.

  2. 02

    Classify

    Customs declarations, AVI, CMR, bills of lading and commercial invoices are categorized and validated.

  3. 03

    Verify

    VAT and EORI numbers and trade/transport certificates are cross-checked against official EU and national databases.

  4. 04

    Log

    Verification tokens, confirmation IDs or raw response logs are archived for every successful or failed query.

  5. 05

    Detect

    Incorrect, inconsistent or missing data is flagged before official tax submission.

  6. 06

    Review

    Negative validation results and discrepancies trigger a mandatory human review.

  7. 07

    Archive

    Documents, metadata and validation logs are stored in the database on the client’s own infrastructure.

§ 04Compliance

Compliance & operational nature.

Requirements that apply to all components of the System.

  • 4.1

    Preliminary & informational

    Data processing, audits and error detection are preliminary and informational. The System does not directly submit documents to state tax authorities.

  • 4.2

    Regulatory conformity

    Operation in accordance with EU and national law, including GDPR (EU 2016/679), GoBD in Germany and KSeF in Poland.

  • 4.3

    Tax filing integrity

    Officially submitted tax or accounting records are not altered retroactively. Post-filing adjustments are handled by the authorized tax advisor.

  • 4.4

    Data minimization & privacy

    Data minimization and limited retention. Non-essential personal data, such as drivers’ names or signatures on transport documents, can be masked or anonymized.

  • 4.5

    Human-in-the-loop verification

    In line with Art. 22 GDPR, negative validation results and discrepancies trigger a mandatory human review before automated operational blocks against third parties.

  • 4.6

    Regulatory logging

    Verification tokens, confirmation IDs and response logs issued by state databases are attached to counterparty or document profiles as compliance evidence.

§ 05Company

About the company.

K-AI IDENT SOLUTIONS LTD develops an automated corporate enterprise system for document digitization, data classification and verification, error detection, document archiving and accounting data audit.

Company
K-AI IDENT SOLUTIONS LTD
Location
Pegeia, Paphos, Cyprus
Deployment
On the client’s own infrastructure

§ 06Contact

Let’s talk.

Entity
K-AI IDENT SOLUTIONS LTD
Address
Kolpou Korallion 74-25
8575 Pegeia, Paphos, Cyprus